We send faxes via email. That stopped working on Apr 22, 2021.
RingCentral had informed us about Email-to-Fax Security Enhancement that they were going to perform on Apr 21, 2021. No downtime was expected. After the update, faxes sent with DKIM signatures that do not match with the domain's public DNS records will fail. If you do not use DKIM signatures with your emails, you will not see any change with your email-to-fax transactions.
We don't use DKIM. For us, no action was necessary. However, email-to-fax stopped working the following day.
Our outgoing messages have no DKIM headers:
Authentication-Results: spf=none (sender IP is x.x.x.x) smtp.helo=subdomain.domain.com; accountname.mail.onmicrosoft.com; dkim=none (message not signed)
And yet, we were impacted.
Here's the workaround we applied. Using powershell,
will give us the status of DKIM. Following that, we had to do
Set-DkimSigningConfig -Identity <domainname> -Enabled $false
to ask Microsoft to not use DKIM in our account even though our outgoing headers don't use DKIM. You can also view status of DKIM on O365 on https://protection.office.com/dkimv2.
This is a workaround because there is no guaranty that Microsoft will keep our setting.
I'm sure this issue hit O365 users like us. Does RingCentral have a permanent solution so that we aren't impacted negatively by such changes? Can RingCentral work with a few diverse and trusted customers, give them some incentive and test such changes before rolling it out to a wider population?