Unable to schedule reoccurring meetings with the ID remaining valid

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We need to be able to schedule reoccurring meetings through Outlook where the meeting ID remains valid for all of the reoccurring meetings.  Now, the meeting ID posted with the meeting works for the first meeting, but, does not work for the second, third, fourth meetings and so on.  We have been told from RingCentral support that this feature is NOT available.  This seems like such a basic feature and we don't understand how this could be missed.
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Carl

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Posted 2 years ago

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Saadet, Employee

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Hey Carl,

I'm looking into this because we have reoccurring Meetings and their Meeting IDs don't change and are still valid.

For testing purposes, how do you schedule your Meetings? Through the App or through Outlook? How are you setting up the recurrence?  
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Carl

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We generally set up meetings through Outlook and use Outlook's reoccurance settings. Please note that we called you technical support and they could not direct us on how to do this.
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Carl

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The only option we were given was to create a customized meeting ID number each time we wanted to create a reoccurring meeting. We found that unacceptable as many of our staff only do this occasionally and would never remember those steps. The solution needs to be simple and intuitive.
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Saadet, Employee

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Hey Carl,

So a colleague of mine and I tested this feature and have not had any troubles with it. Also, I have reoccurring meetings with people that have been going on for months (they're weekly one-on-ones) - the Meeting ID stays the same and is always valid.  

This is how I always set it up,

1) in Outlook I click the Schedule a Meeting Button


2) My invitation pops up and I fill out the necessary time/date & invite my attendee(s) - you'll notice the Meeting ID is not a personal Meeting ID


3) I then select the Recurrence button


4) I choose the appropriate option - this example is a weekly meeting



5) Now you can see my regular Meeting. Notice the ID stays the same and is valid every week at this time.




Here in the office we have many members that set up weekly or monthly Meetings just like this and don't have any issues. So I'm wondering what's happening to you when you try to do this....do you receive a certain error message when trying to join the Meeting? 


This is also what it looks like in my actual RC Meeting Application:

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Carl

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This is how we create reoccurring meetings as well.  While you are telling us that it is working, I just received an email from Angeline Torres from RingCentral support that what we are reporting is a known issue.  What is troubling to me is that her comment is NOT showing up here to let others having this issue understand that they are not going crazy.  

To be frank, we have been having a number of issues with RingCentral functions and have been getting similar mixed responses.  We never can tell what the correct response is.  Please check with her and let's find an answer to this.  Reoccurring meetings is a BASIC function that any meetings application must be able to provide.

This is simply unacceptable.

Carl Freedman
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Saadet, Employee

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Hey Carl,

I'm really sorry that you've been receiving mixed responses :( I've escalated your case to our Executive Response Team who will be contacting you as soon as they've reviewed everything. We want to get to the bottom of this and help you out!
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Christina Ritter

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Has there been an update to this? I am experiencing the same issues re: reoccurring meetings.
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Jessica - Community Moderator, Official Rep

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Hi Christina, 

This was resolved in Carl's case. I would recommend opening a case with Support to help troubleshoot your specific account. 


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my samm

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I am on the Ring Central (RC) meetings app.  I would like to set up a monthly re-occurring conference call on the 2nd Tues of every month at 2 pm EST.  When I to the "repeat" option on the RC meeting app to schedule a meeting, it only gives options like repeat "every week, every 2 weeks," etc.  But we typically have a standing monthly call on the 2nd Tues of every month or the 3rd Wed of every month at XYZ time.  I don't see this feature and it is frustrating because we end up sending 12 meeting invites to schedule a monthly call on the 2nd Tues of the month at 2 pm EST.  Please help.
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Carl

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Download the RC Outlook plug-in for meetings and schedule the meeting/appointment as you usually would in Outlook with the reoccurance and attendees.  Before you send the appointment out to the attendees, you will convert it to an RingCentral meeting by hitting the "Schedule A Meeting" button inserted by the plug-in and you will have all of the reoccurance options that are offered by Outlook.