question

Maddie McPhillips avatar image
Maddie McPhillips asked Welcome edited

Holiday Custom Rule Message & Routing

I am referring to this article about custom rules. It seems you can only select one call handling option for custom rules.

Is it possible to play an announcement and also forward the call to an external number? We'd like to play an announcement about the days we are closed, but still send the call through to our after-hours call center to take a message. Is this possible? How can I do this?

The ideal flow would be they select the IVR option, it gets routed to the receptionist queue, the custom rule kicks in for the days we are closed so the announcement plays notifying of the closure, then the call is routed to our external number.

call handlingcall queuescall forwardingcustom greeting
1 |3000
Toggle Comment visibility. Current Visibility: Viewable by all users

Up to 8 attachments (including images) can be used with a maximum of 1.0 MiB each and 10.0 MiB total.

3 Answers

tak-it1 avatar image
tak-it1 answered

It's not an explicit option, but there is a way you can do it.

Instead of routing to a queue, send it to an extension instead (like a receptionist extension). Add your message in the "User Greeting" and then add your after hours service number in the call handling "missed calls" section.


1 |3000
Toggle Comment visibility. Current Visibility: Viewable by all users

Up to 8 attachments (including images) can be used with a maximum of 1.0 MiB each and 10.0 MiB total.

Maddie McPhillips avatar image
Maddie McPhillips answered Welcome edited

Thanks for you response @tak-it1 -- when you say 'user greeting', do you mean the voicemail greeting? I'm not sure I can easily locate where to make these setting changes.

It seems like the extension settings would need to be updated in real time, and cannot be set for a scheduled amount of time like the custom rules. Is that right? For example, we'd have to go in and add the user greeting from the receptionist extension at the beginning of the holiday, and remove it at the end of the holiday manually, to avoid it playing for calls outside of the holiday timeframe?

Thanks again, appreciate your help.

1 comment
1 |3000
Toggle Comment visibility. Current Visibility: Viewable by all users

Up to 8 attachments (including images) can be used with a maximum of 1.0 MiB each and 10.0 MiB total.

Welcome avatar image Welcome commented ·

- It seems like the extension settings would need to be updated in real time, and cannot be set for a scheduled amount of time like the custom rules.

It's possible. To sum up the entire set up:
- you need 2 custom rules.
- custom rule1 redirects calls on your main number to the receptionist extension during the holidays. This probably is created under Phone System > Auto receptionist, but it actually depends on where your main number is assigned to.

- custom rule2 changes the call handling for the receptionist extension during the holidays. Go to Users > click on the receptionist ext. > Phone > Call rules and voicemail > +Add rule > Create custom Rule

use these parameters for custom rule2
Name: whatever you want
Conditions: add schedule > Specific date range > holidays
Call handling: select Ring my devices and configure appropriately

and that's it !

0 Likes 0 ·
john-oliphant avatar image
john-oliphant answered

" I'm not sure I can easily locate where to make these setting changes."
Been using RC as an admin for 3+ years and have the same issue since the UI re-design. ;-)

1 |3000
Toggle Comment visibility. Current Visibility: Viewable by all users

Up to 8 attachments (including images) can be used with a maximum of 1.0 MiB each and 10.0 MiB total.

Work together.
From anywhere.

Team messaging, video meetings
and phone - all in one app.


Get the new RingCentral app