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Question

Calls won't log in NetSuite - transcript making the log too big

  • January 30, 2025
  • 6 replies
  • 26 views

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My customer service reps keep seeing an error message says there is a 4000 character limit causing the transcript and notes to fail to log. If this is actually a thing, this tool is not working. I would say a good 75% of our agent calls are longer than 5 minutes and some may last upwards of an hour. 4000 characters is easy to exceed and I watched 2 separate calls have this pop up and now no records were stored in NS. Can someone tell me if I am doing something wrong or offer some insight on this? Thanks!

6 replies

ByrneReese
Community Manager
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  • Product Manager
  • 247 replies
  • January 30, 2025

@zach-3 This is a good catch, and this is something we should be able to fix. I will ask my engineers to work on this right away. 

The likely solution will be something like this:

  • If the call log is > 4000 characters with the transcript, we will log the transcript in NetSuite
  • If the call log exceeds 4000 characters, we will include the call summary, but create a link to view the transcript in RingCentral

We will also research other solutions to get the transcript into NetSuite -- somehow circumventing the 4000 character limit. Perhaps we could attach the transcript as a separate file? Not sure what the solution will look like. But hopefully NetSuite will have some kind of solution we can use. 


ByrneReese
Community Manager
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  • Product Manager
  • 247 replies
  • January 30, 2025

@zach-3 One thing you can do in the short term is turn off the logging of transcripts under “Call log details” under Settings. This will help restore the logging of calls, while we figure out how to get transcripts stored securely in NetSuite. 


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  • 7 replies
  • January 30, 2025

Hey Byrne, thank you for the quick response and for working on a solution! 

I will let the customer service team here know. I figured if this was a legitimate issue, turning off the transcript would be the quick fix. 


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  • January 31, 2025

Hey Byrne, I noticed there was an update pushed this morning. Would that happen to have that solution in there, or is this still a work in progress? Thanks man! 


ByrneReese
Community Manager
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  • Product Manager
  • 247 replies
  • January 31, 2025

@zach-3 At the risk of sounding out of touch with my team, but I was unaware they pushed a fix. What version are you on? The latest is 1.3.5, but that was released over a week ago. So let me check with them and see. Perhaps ​@sushilmall pushed a release to our backend -- did you push any fixes recently?


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  • January 31, 2025

Yes it is on 1.3.5. I had not logged in on my account in a while. That must have been why it just updated for me. That’s my bad! 


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