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RingEX: Team Messaging, Calendar, & Tasks

Your destination for RingEX team chat and messaging questions!

  • 229 Questions
  • 417 Replies
229 Questions
Jann Mateo
Community Manager
Jann MateoCommunity Manager
published in RingEX: Team Messaging, Calendar, & Tasks
Community Team Picks: Top Features of RingCentral Team Messaging (Including our Top Keyboard Shortcuts)
Community Team Picks: Top Features of RingCentral Team Messaging (Including our Top Keyboard Shortcuts)

The RingCentral Community team is based all over the world, but with the help of RingCentral team messaging we’re able to stay connected and productive! Here are some of our favorite features that help us communicate seamlessly!AI writing toolsThe AI writing tool provides a variety of ways for us to polish our messages within our team. From checking your grammar, adjusting the tone of your message, length of message and translating messages to other languages, we’re able to communicate effectively every day.To learn more about the AI writing tools, you can view this article. Record audio and video messageAs we handle multiple tasks daily, sending audio and video messages provides clarity when asking or providing information to our team. This allows quicker and more flexible communication while adding personal touch that fosters connection between team members that are miles apart.To learn how to record audio and video messages, you can view this article. Creating a group messaging from

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Jann Mateo
Community Manager
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Lais PapaleoNew Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Chat group sms

I was wondering if there's any way we can create a group chat to exchange messages.When I tried setting one up, we received the messages on our RingCentral phones, but when we replied to the group chat, the responses were sent individually instead of to the whole group.Can we send the message to the whole group instead of individually?

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JKruegerNew Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Documentation to provide Employee

Does RingCentral have a document that we can give to our employees to let them know when downloading the app on a personal device, that their personal data is not monitored via RingCentral? 

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Mary-Community_Moderator
Community Manager
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FFVIIVince10New Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Status notification

Is there a way to set a contact to give me a notification for when they come online if they are currently offline? In the Message window.

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Mary-Community_Moderator
Community Manager
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KRingerNew Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Automatic "Away" status? More accurate indicator.

We are moving away from Skype to RingCentral.   I’m wondering if Ring can show “away” in the Status more accurately.  Currently it appears that a person’s status remains green/available until a timeout puts them as Offline or they physically log out or disconnect from Wi-Fi.  It would be nice if there is an in-between “Away from keyboard - Yellow” status, that would indicate the person is logged on, but is not currently active.  Skype indicates this away status when a person locks their screen or times out.  Our employees find it very difficult to interpret “Offline” as Ring portrays it. 

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LulubudbudNew Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Using Messaging (Chat)

Is there a limit to the file size you can attach to a “Chat” Message within the Desktop app?  If so, what is the limit.

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jake-3New Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Mobile app bug: creating hundreds of “via Ringcentral” contacts

Why is it that every single time I receive a call, the ringcentral iOS app creates a new contact with my own extension direct phone number and the name “via Ringcentral” in my iPhone contacts? This is absurd. There are now hundreds of them and I have to manually delete them. Seems like a clear bug! Can anyone from Ringcentral help??? All of the data on the contact is my extensions’s phone number with the label “WORK” and the first name “via RingCentral”

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bbellesNew Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Messaging to my helpdesk

I am looking for a little advice on how to setup a team “A” comprised of all my users that will allow them to request help by typing in a keyword. When the keyword appears in the Team “A” chat, it will send a message to the proper team “B” with the user’s name and message. It wouldn’t be very efficient for the team to have to monitor the entire team “A” chat. I thought that using the @mentions was supposed to send the message to the specified person only, but it only highlights their name… Not very useful. Any help would be greatly appreciated.

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Kelly2512338036Participating Frequently
asked in RingEX: Team Messaging, Calendar, & Tasks
More options for Task Status?

Currently the only options we have for task status are complete and in-complete.According to google, there is a way to customize these, but I can not figure out how to do it. Is google just making stuff up, or is it actually possible?“In RingCentral, to access more options for a task status, you can typically click on the task itself, which will then reveal a dropdown menu allowing you to select from various status updates like "In Progress," "On Hold," "Pending," "Blocked," or even create custom status options depending on your company's workflow needs; you can also usually set percentage completion levels for tasks that require incremental updates. “

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Chirokid2018New Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
TCR Registration Rejection

I have been submitting for TCR registration for 3 months now without success. I have called support multiple times. Each time, they look at what needs to be changed, I change it to comply (again) and get rejected again. The last rejection I had, the support person did not even know how I would get rejected because everything was there and complied. He said he would expedite my case, but that was over 2 weeks ago. Please, does anyone know why this might be happening. PLEASE HELP! I AM DESPERATE!

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Mary-Community_Moderator
Community Manager
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Eagle Glen WeddingsNew Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
text messages

I can’t sent messages 

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BeckyH
Community Manager
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michaeldicksonParticipating Frequently
asked in RingEX: Team Messaging, Calendar, & Tasks
MSI or EXE install

The recent RingCentral App domain upgrade, has us in a situation where we're having to touch each machine that has the older version of RingCentral installed.The MSI doesn't have the "check for updates" option. The EXE isn't supported for scripted installs or GPO's or SCCM or Intune because those run exe file on behalf of system users w/ elevated permissions.Running the EXE on a machine will not uninstall the currently installed RC App from an MSI install.Is there a utility or a way for us to uninstall all RingCentral apps no matter the version before installing the newest EXE install ?

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Employee
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backinNew Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
TCR Registration Impossible to be finalized

I have seen multiple people on here complaining that TCR registration was never successful with Ring central for whatever reason. We submitted TCR registration originally in October. Constant denials, even after getting reps on the phone with web developers to make sure every line and word was identical to what we were told on the phone. It has been under review for 2 months now, no progress. Spoke on the phone, yet another new rep saying to change something. Almost as if Ring Central does not want you to register for texting and keeps doing fraud to always have a reason to deny you or prolong the process.  TCR registration with another company was done in 2 days before moving my services to Ring central. Might need to switch companies.Any advice from someone that has successfully completed the TCR Registration?

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Mary-Community_Moderator
Community Manager
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john-oliphantInspiring
posted in RingEX: Team Messaging, Calendar, & Tasks
Custom Rule Greetings

Wondering if anybody else see this as useful. I just submitted it as a feature request.  A few days ago I asked about the greetings seen while creating rules, but no answers yet.  We use the custom rules for holidays and all sorts of scheduled and unscheduled closures in our queues and IVRs. As an example our offices closed yesterday at 2pm due to heavy lake-effect snow. Adjusting my "Weather Closure" rules is easy and it works great (even if the staff queue managers never do it themselves). However, what we don't have is an easy way to inform callers about the reason for the closure. The queue is simply closed, callers get sent to voicemail, and that's it. I could re-record the Call Queue Greeting, but that's not a good solution for unanticipated closures when we plan to be open the next day. Departments often record custom greetings and I can't just delete those, and expect the staff to re-record every time. Not gonna happen. These unanticipated closures are random times and lengths

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Charles312New Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Registry Keys to hide tabs

Hi All, Are there registry keys that can be set to automatically hide the Video, Text and Message Tabs in the RC EX desktop app? We are only utilizing the Phone and Fax capabilities and will utilize a separate software for organization chat functions.

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john-oliphantInspiring
asked in RingEX: Team Messaging, Calendar, & Tasks
Custom Rule Template Greeting

I’m enjoying the new templates for custom rules, which is saving me a lot of time applying 2025 holiday schedules to queues. 😎But a question: In step 2 (see below) when I set up call handling there’s a link to the Greeting & Hold Music. Is this greeting for use only when calls match the rule, or is this the same greeting used all the time?This would be a very awesome feature if it was unique to calls that match the rule………..  

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informationNew Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
smart language translation

how do i turn the Smart translation feature on for sending and receiving texts?

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Mary-Community_Moderator
Community Manager
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rojensubediNew Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Working hours

It would be awesome if RingEx could provide an ability to show working hours so we dont need to keep updating status post which keeps changing.

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Mary-Community_Moderator
Community Manager
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rschlue1New Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Ring EX Teams - Max amount of members

What is the maximum amount of members that can be added to a Ring EX Team?

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R
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Kiran418760023New Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
I can not textright now! Itried calling RC twice,but phone got disconnected

Text messages are not sent!

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Mary-Community_Moderator
Community Manager
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KHud7200New Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Schedule and send outbound recorded message

We have a dedicated safety/emergency announcement-only extension, so that employees can call in for directions during unusual events: weather, damage, etc. Is it possible to schedule and send this same recording out to a set list of phone numbers?

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K
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BearsFanNew Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
After Hours Emergency call routing

I’m looking for a way to setup after hours notification when a voice mail is left in our Emergency after hours Mail box.The method can be calling cell numbers or SMS and the first tech to answer the call turns the feature off. 

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MeghanC13New Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Inability to change status message by selecting recently used status

I used to be able to select one of my other recently used status messages to update my status message and it would change it successfully. However, over the last few weeks, this hasn't worked for me as well as other members of my team. If you select a recently used status, the window closes and it says "Status updated" at the top of the RingCentral window. However, it still has the old status message. The only way to get the status to update is to click the X icon next to it to clear it, then type a new one or select a recent one after clearing it. It adds a step and has made it difficult for my team to keep our statuses accurate because we think it's updating, but it's not. As a remote team, this is a problem. I'm hoping this can be fixed and am wondering if it’s impacting anyone else? I tried submitting a case 2 times and both said they couldn’t be submitted.

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lyno1234567New Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
Outlook Contacts in Categories won't sync with RingCentral

Our organisation’s Outlook contacts are organised into two categories: Clients and Suppliers.  It seems RingCentral will only sync contacts that are NOT categorised.  How can we fix this? 

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paul-tortoraNew Participant
asked in RingEX: Team Messaging, Calendar, & Tasks
RC app - Team Description is buried

I looked for posts on this topic and only found some that are 2+ years old without resolution.  A Team’s Description can only be viewed by clicking on “More” then “View team profile.”  This makes it minimally useful.Apparently the Description formerly appeared on the right when a team was selected (along with members, pins, etc.) but a UI change did away with this.  It would be helpful to restore this.  Alternately, it would be useful to make Description appear when hovering over a Team (with the mouse pointer).

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Mary-Community_Moderator
Community Manager

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