Admin Portal & Account Management

I have a message only extension set up already. I previously recorded a custom greeting which worked well but now I need to delete that greeting and use an updated version with new information. When I click to edit the custom message, it only gives me the option to either listen to the current greeting or download it. It doesn’t let me upload or delete. How can I get this old greeting off so I can upload the newly recorded greeting?  These are audio pre-recorded greetings so I am not trying to record these in real time. I just need to be able to add the audio file. 

It recently came to my attention when I spoke with a manager at RingCentral that they do not offer a spam flag remediation service for their numbers as other similar companies do. We would pay for this extra service as part of our plan if it was available. With this service, RingCentral would monitor numbers and pro-actively negotiate with carriers to remove spam flags. They would also use analytics to discover issues with answer rates. We are a small company and it is very important that we keep our main business line free of spam flags. This service is essential and I’m very surprised that it is not offered.

Please create a feature in the admin portal to block specific numbers from calling all company and user phone numbers, along with SMS/Fax. Currently having to do so user by user is extremely time consuming and put our company at risk when scammers are calling all of our employees hoping one will fall for the scam. These protocols need quickly added and operational.

how do I change the heads up display in a profile. Old employees name keeps showing up

How do we change our 3 phone numbers to all show the phone number of our main number as the user ID Thhis way our customers will know it is us ringing.

is there a way to see all AI notes in a back end analytic view ? exportable via CSV or Excel ?

Hi I have a user that recently married.  I went in the Admin Portal under manage user and change her name and email there.  She has two messages on her phone that she cannot access.  How can I make those available for her?

so the amount that was supposed to be automatically deducted has been returned to us and is now reflected as an outstanding balance. the payment is not going through via direct debt, but when we are trying to change payment on credit card, it is not working to. What should we do?

Hi All,I’m looking for a better way to configure User Groups so that managers can view analytics for the employees who report directly to them. In some cases, multiple managers need access to the same set of users.Is there an easy way to achieve this, or do I need to create separate User Groups for each manager even though the users are identical? Ideally, I’d like to have a single User Group with multiple managers assigned.Any advice would be greatly appreciated.Many thanks,Jacob

I work for corporate with 3 companies, they’re looking for a way to divide up the invoicing per company so that the invoicing is paid per company and not to one central corporate bank account. Is there any way to do this in RingCentral? Or does anyone have a better idea I could use to implement what is being asked? Much appreciated for help provided!

We are planning to perform a bulk import of users into RingCentral and would like clarification on the recommended approach.Currently, there are already 80+ unassigned extensions available in the account. During the bulk import process, should we: Utilize these existing unassigned extensions and map users to them, or Create users directly through the “Users with Extensions” import method, which would generate new extensions?​   ​ Additionally, each user will need to be assigned to a physical device as part of this setup. Please advise if one of the above approaches is better suited when users must be associated with physical desk phones during or after the import process.Please let us know which approach is best practice and if

We have a call queue set to forward to an external number afterhours.  We also have call recording activated in which there is the “this call is being recorded” notification on all inbound calls.  We have been running into an issue when the RingCentral notification is being played at the same time the afterhours service is picking up the call and making their introduction.  Is there a way to control this so that the RingCentral notification is completed before the call is transferred to the afterhours service? Thank you

I have two phone numbers in my inventory that were assigned to old employee. I received a text from a customer to one of these phones and it came to me but as read only due to the phone line not being assigned to me. I went into my admin portal and found two numbers that are not assigned to anyone and i tried to assign them to me, but an error popped up and said that those numbers couldn’t be assigned through this flow. But i don’t know how else to add the number. If i go into my profile and click “add number” it brings up a “buy new line” window.How can  I get these numbers assigned to me?TIA

I have 2 numbers assigned to me. How can I forward calls from just 1 number?

Creating a Custom Role. I’d like to copy our Standard User role, but add permission for this role to view and export the current list of Users with Extensions, whenever they need to when changes are made to the list. They should NOT have permission to make any changes to Users or accounts, just need to view and export the list.

I’ve tried to cancel my service via phone (no one picks up / keeps me on hold forever), web chat (no response / agent drops off mid-convo), and direct email to my RC rep (just went back through my email and found the last person I dealt with) – no success. I cannot for the life of me figure out how to make this happen other than going through my bank to dispute my last charge and block all future charges, which I really shouldn’t have to do.Does anyone have any advice on getting RC to reply? I’m on an email thread with my supposed Account Rep who hasn’t responded to a single one of my follow-ups.This service from this company is truly appalling. Help! 

I want 1 person from the IT team to be able to manage my RingCentral line without having to have a phone line, he does not need any calls, video or anything else. Only requirement is SuperAdmin to be able to configure users with lines, order phone and lines, etc. He manages all of this for me as I am busy and I don’t understand technology.

We have a phone and extension that is a main incoming call line.  The prior user is no longer with us, and a new staff is sitting at that phone.  How do I transfer the extension and phone to the new staff without disrupting incoming call flow?

I just jumped into the RC admin portal to check something and was presented with a pop-up alert stating “One or more devices on your account pose a security risk” and goes on about something being end-of-life and posing a security risk. OK, that seems possible. Then, the message says “To determine if your device is affected...”So, do I have such a device, or don’t I? You just told me I did, now you want me to figure it out. The provided link uselessly drops me at the support home page and in no way helps me determine if I have EoL devices, which the pop-up says I have/might have. So many questions.   

I have reset a user password in the admin portal and asked the user to sign in the RingCentral App and he is unable to get logged back in.  What are we missing here?Thank you

When my Avaya J179 phones are provisioned by RingCentral, their Web Administrator Password is getting clobbered.  I don’t know what RingCentral is setting that password to.  I can reset that password to the default 27238 from the phone’s administration menu directly, and then I can login to the phone’s web interface where it prompts me to set a new password, which I can do successfully.  That password works fine until I reboot the phone for any reason, then it gets clobbered again.  This makes it impossible for me to maintain web access to my phones, practically speaking.  Can I find out what password RingCentral’s provisioning is setting for my phone’s Web Administrator access?  Or, can I do something to have RingCentral’s provisioning refrain from clobbering that password?

I use it as a “land line” of sorts and don't need 2 extensions for offices beside each other. I just want both office phones to ring if someone calls the toll free number.  the only reason I want a voip style phone is to track who calls the office and to forward call to my cell if im not at the office. 

I am Super Admin and need to access voicemails from my other phone lines assigned to staff or rooms in my shop. I can’t access them because it’s asking for extension password. I didn’t set this system up. We purchased an existing business, and the info was just kinda transferred over.

On the last RingEX Unlocked BYOC was brought up and the question of whether it was available for Japan or Dubai, it could not be answered on the call. Can you confirm if Bring Your Own Carrier is available for RingEX?

We just finished Ring Central Implementation. During working hours, the phones ring in Sales Queue however after hours it rings to all 4 production buildings. No one hears in the plants because only the phone rings which is in an unmanned office. I need the phone to ring through paging speakers after hours. How can I accomplish that?A second question is how do I Park a Call and show it parked until answered?Thanks