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The First Step
June 19, 2015
Question

Fax: How to customize, or remove fields from the fax cover sheet?

  • June 19, 2015
  • 16 replies
  • 4121 views

We only use RingCentral for faxes. The coversheet shows the Ringcentral number as a phone number making it unusable for us. We need to customize the phone & fax number shown. This forces us to leave the Email subject line blank - a problem because this is how everybody was labeling their faxes for searching (when we used eFax).

16 replies

New Participant
September 17, 2019
How do I remove my address from the cover sheet?  i DO NOT want my address on there. 
New Participant
April 14, 2020
Ring central still has the same problems I've had with them for 5 years. No custom fax cover sheet. Time to start looking for a new service with better customer service. Prices keep going up and the service is worse.
New Participant
April 14, 2025

How do I add a page counter to the fax cover template? Also, how to abbreviate the states of the recipient’s address?

Crystal_
Community Manager
Community Manager
April 17, 2025

How do I add a page counter to the fax cover template? Also, how to abbreviate the states of the recipient’s address?

Are you referring to the page count displayed in the fax header, or are you hoping to add a page counter field inside a custom cover page template? The header automatically includes page numbering, but the template itself doesn’t currently support a dynamic page counter.

About abbreviating the state in the recipient’s address:
Similarly, the fax cover page auto-fills the recipient’s address from what’s manually entered when sending the fax. There’s no automatic abbreviation function. You’ll need to type in the abbreviated state (e.g., "CA" for California) when you fill out the recipient's address field before sending.

New Participant
January 28, 2026

How do I add a page counter to the fax cover template? Also, how to abbreviate the states of the recipient’s address?

Are you referring to the page count displayed in the fax header, or are you hoping to add a page counter field inside a custom cover page template? The header automatically includes page numbering, but the template itself doesn’t currently support a dynamic page counter.

About abbreviating the state in the recipient’s address:
Similarly, the fax cover page auto-fills the recipient’s address from what’s manually entered when sending the fax. There’s no automatic abbreviation function. You’ll need to type in the abbreviated state (e.g., "CA" for California) when you fill out the recipient's address field before sending.

 

Crystal (or anyone else viewing this that’s “in the know”), is there ANY hope at all for improving the customization options on fax cover pages? I’m sure I could browse through the Ideas pages for requests to improve this feature, and there would be no movement on them.

I downloaded the sample.docx and copy/pasted the fields into my customer’s cover page, and I cannot get the {Recipient Phone} to show, using a contact that has every type of phone number included in it. It also is beyond bizarre to me that the standard cover pages can show page count, but that cannot be shown on a custom cover page. My customer is a wealth advisor and they HAVE to use a custom cover page, but they also need the important details to show. It looks BAD for RingCentral to have such a poor solution to something that is still very important to many businesses.

Mary-Community_Moderator
Community Manager
Community Manager
January 28, 2026

How do I add a page counter to the fax cover template? Also, how to abbreviate the states of the recipient’s address?

Are you referring to the page count displayed in the fax header, or are you hoping to add a page counter field inside a custom cover page template? The header automatically includes page numbering, but the template itself doesn’t currently support a dynamic page counter.

About abbreviating the state in the recipient’s address:
Similarly, the fax cover page auto-fills the recipient’s address from what’s manually entered when sending the fax. There’s no automatic abbreviation function. You’ll need to type in the abbreviated state (e.g., "CA" for California) when you fill out the recipient's address field before sending.

 

Crystal (or anyone else viewing this that’s “in the know”), is there ANY hope at all for improving the customization options on fax cover pages? I’m sure I could browse through the Ideas pages for requests to improve this feature, and there would be no movement on them.

I downloaded the sample.docx and copy/pasted the fields into my customer’s cover page, and I cannot get the {Recipient Phone} to show, using a contact that has every type of phone number included in it. It also is beyond bizarre to me that the standard cover pages can show page count, but that cannot be shown on a custom cover page. My customer is a wealth advisor and they HAVE to use a custom cover page, but they also need the important details to show. It looks BAD for RingCentral to have such a poor solution to something that is still very important to many businesses.

Hi ​@BobRobCSI 
Thanks for sharing your feedback! We understand how important this is, and we’ll pass it along to our Product Team to review for any future improvements.