How can I ensure that the annotation tools for meetings are always enabled for all participants?
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Enabling or disabling annotation tools for meetings
Best answer by Mary-Community_Moderator
Hi
To ensure annotation is always enabled for all participants in RingCentral Video meetings, the key lies in the RingCentral Admin Portal settings.
Here's the essential step:
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As a RingCentral Administrator, log in to the RingCentral online account.
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Navigate to Meetings > RingCentral Video > Meetings Settings.
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Under the "Basic" settings, locate "Annotation" and "Whiteboard."
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Ensure both "Annotation" and "Whiteboard" are toggled ON (enabled).
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Crucially, click the "Lock" icon next to both "Annotation" and "Whiteboard" settings.
By locking these settings, you prevent individual users from disabling them, effectively ensuring that the annotation and whiteboard tools are always available by default for everyone in meetings hosted within your RingCentral account.
+1Hi
That's a great question about ensuring annotation tools are always available in your meetings!
To give you the most accurate steps, could you please clarify which RingCentral video meeting platform you are primarily using?
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Are you using RingCentral Meetings (which is typically a separate application, often Zoom-powered)?
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Or are you using RingCentral Video (RCV), which is the native video solution built directly into the RingCentral desktop and mobile apps?
The settings for enabling annotation tools are located in different places and have slightly different controls depending on which platform you're using.
Once you let us know, I can provide you with the exact instructions!
+1
+1
Hi
To ensure annotation is always enabled for all participants in RingCentral Video meetings, the key lies in the RingCentral Admin Portal settings.
Here's the essential step:
-
As a RingCentral Administrator, log in to the RingCentral online account.
-
Navigate to Meetings > RingCentral Video > Meetings Settings.
-
Under the "Basic" settings, locate "Annotation" and "Whiteboard."
-
Ensure both "Annotation" and "Whiteboard" are toggled ON (enabled).
-
Crucially, click the "Lock" icon next to both "Annotation" and "Whiteboard" settings.
By locking these settings, you prevent individual users from disabling them, effectively ensuring that the annotation and whiteboard tools are always available by default for everyone in meetings hosted within your RingCentral account.
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