ACE, AIR, AIR Pro & AVA

how to set up AI receptionist to answer calls only if no one picks up?

Not sure what AIR can do for your business? Check out our unboxing video as we get to know the capabilities of AIR, part 1 is now live on YouTube, part 2 will be live on Monday. 

When my user with a manager role in RingSense, try to create a custom tracker in RingSense, they do not have the option to do and create one.

In addition to high volume of marketing emails, anyone with notification by email settings are getting a blurb in each and every email notice sent? I opted out of communications in the subscription center just to cut down on the volume from “Joe Fahrner” trying to sell me AIR (and now sending those repetitive emails to other staff!).  Unfortunately, I can’t find a way to remove or opt out the promo copy being appended to notifications by email. The promo text is larger and more prominent than the actual content.AIR fatigue at this point.  

I seem to be hitting a roadblock with ACE understanding the question that is listed on the scorecard causing myself and my managers to manually review a lot of calls. This is time consuming and I am curious to know if anyone else has encountered this and what was your resolution .I have opened numerous cases with Ring and have not been able to get a resolution. For context one of the questions on our scorecard is: Did the agent repeat either the caller’s first or last name at least twice?  

Hi all,We pull a scheduled Interaction Details report from RingCX every 15 minutes via SFTP, and load it into our internal Postgres table (ringcx.interaction_legs). We use that data to power a "Case Journey" view in our internal app, where reps can see all call activity for a given customer case.We'd like to add an "Open in RingSense" button next to each call so reps can jump directly to the conversation page, e.g. https://ringsense.ringcentral.com/calls/3f2a8e12-966b-40e3-8ce5-baa40396437b.The problem: the UUID in that URL isn't in our SFTP feed. We have:UII (e.g. 202604271934311801140000038844) ANI / DNIS segment_start_time, segment_index Agent name, disposition, queue, talk/wait/hold/wrap times Recording URL (vacd.biz link)But not the Segment ID (p-v-a531ab95...) or Dialog ID (s-v-a531ab95...) shown in the RingSense UI under "Source identifier," and definitely not the URL UUID itself.A couple of questions:Can the Segment ID, Dialog ID, or the RingSense call UUID be added as columns

When I did my onboarding, I was told that there were "no rules" (or guidance) for what info can/should be entered into a CSV file to upload to the knowledge hub but even after 2 weeks the AI is not able to correctly respond to information I’ve uploaded to the knowledge hub.

Hello,  Can you tell me if RC AI Notes can be programmed to detect keywords that would then prompt an end user to pause the conversation, so we are compliant per PCI DDS (Payment Card Industry Data Security Standard)? 

Our AI Receptionist is gathering information from the customers (e.g. name, email) We didn’t ask her to, but that’s what she’s doing.    That information is not being passed along to a human.  I called support and they said the only way to see the information is to log into the portal and go call by call in the call log to see if there is anything that needs to be addressed.According to support there are no integrations (e.g Zapier) for the AI handled called.   This seems to make the whole system useless to me.  With customer information going into a black hole, we will have upset customers who think they left a message but did not receive a response.Amy I mssing something?   Has someone found a solution on how to handle the information gathered?

Hi community,During after hours, I need to assign AIR to let the caller know the office is closed and forward the call to a voicemail service. However, the AIR service is asking if they can help once informing the client of the office hours. How do I create the rule to transfer to voicemailThank you

Hi,I’ve been usingt he AI Notes function in RingCentral fo a little while now, but I have found that it has been inconsistent for the recording of specifc words/phrases in the Transcript, as well as in the Notes, As an example, the company I work for is MailGuard, but most of the time, in both the Transcript and Notes, it is more likley to write it as “Mailgard”.I correct this in the Notes, and then save it. But this is happening over and over again.It is also showing “MMailgard” as incorrect, with a red squiggly line under the word when I open the Note in edit mode.Is there any way to teach the AI specific Spelling of words/phrases?

We noticed recently that RingCentral AI assistant can transcribe and summarizes calls. Is there a way to those summaries into our Customer Relationship Management system? Steps/ Workarounds attempted:(According to talking to tech/dev support and personal tests with APIs) AI assistant data cannot be accessed via API which means any movement would be extremely manual.   RingSense (including at additional cost) has a very limited integration currently only containing a handful of Microsoft products none of which are a CRM.  RingSense API (beta) cannot be used on RingCentral’s media URLs because the RingSense API can only be used on “publicly accessible url.” This could be used if we moved our RingCentral media URL’s to a publicly accessible URL but then it would mean that all our call data would be publicly accessible. Do you know how we can get call summarizes into a CRM? 

I’m wanting to copy the settings and all the FAQ’s, knowledge base, Transfer by context settings to a new AIR that i have to create without manually having to go in and recreate all of these on the AIR that I created. Is that a option?

My AI Receptionist is interrupting callers when they are answering questions. This is happening when they are providing their email addresses or explaining why they are calling. The AI Receptionist is also not ending calls after scheduling the appointment. Is there a way to fix these issues? For example, is there a way to have the AI Receptionist ask if there is anything else it can help with and if the caller says no, the AI Receptionist can end the call.

Hi, we’d like to hire someone who has knowledge and experience in the RC AI Receptionist to help us get the most of of it. If anyone offers this consulting or knows how I can find RC AI Receptionist Implementation Specialists, please let me know.

is there any way that admin can access call transcript and notes in admin portal for all calls. 

Hi,I’m trying to use the RingSense Get Recording Insights API to get the transcript from a recorded call. I recorded the call with the RingSense app, and I can see the transcription exists there. The extension does have a RingSense licence, and my app does have the RingSense scope.When requesting using Get Recording Insights API I get the following error:Call not found with sourceRecordId: [removed by moderator] and source pbx in account [removed by moderator] I have also tried with the Get Session Insights API, with similar results.I validated the app permission using authz-profile/check?permissionId=ReadRingSenseInsightswhich confirmed I had the scope and could access all extensions. Here is the process I followed using the Try It Out technique embedded in the documentation: First get the call metadata usinghttps://platform.ringcentral.com/restapi/v1.0/account/~/extension/~/call-log/CLjYmPBzbUTxDUAwhich returns:{ "uri": "https://platform.ringcentral.com/restapi/v1.0/account/ [removed

Is there a way to turn off the audio notification that AI is taking notes? Thank you!

i was told that ai would be able to handle overflow calls, currently all overflow calls are forwarded to my answering service after 20 secs if our secretary is unable to answer. After talking to the ai onboarding tech, he stated it would not work unless i had to purchase an upgraded service. why cant it work as it does currently by forwarding to the ai receptionist after call is not answered in 20 secs?

The AI receptionist, if activated during off-hours and weekend, should not attempt to transfer a caller to another department or person. After the AI assisted the caller, it should just disconnect and end the call.The AI Receptionist should have the ability to automatically send a call transcript, like Ring Central Notes, to an email address specified by an admin so that non-admin users like CSRs can view the calls that they need to call back. The AI Receptionist, after asking all questions in the lead capture, should immediately close the call or disconnect after thanking the caller for answering all questions. Admin should have the ability to modify closing spiel, not just the opening greeting. 

I would like to see more voice options for the receptionist or to be able to control the speed at which the receptionist speaks. 

Want to get my receptionist in production. What would help for all of us:A sandbox to test what we’re building, not at the individual stage level, but in basically a production level sandbox.    The 500 character “prompt” (ie, company description) is way too short. It also may be better used as a traditional system prompt rather than an faq generating action (“You are a helpful knowledgeable and kind assistant for company XYZ… Always use {variables}. Never say {variable}. Do not insert stock phrases like “would you like me to transfer you to X”. Trying to build a capable assistant not a switchboard.    Please provide more information on the knowledge base usage, and how the AI references it.  we can create (some of us have this handy) our own faq; can the knowledge base contain instructions on bot behavior…tone/temperature etc? (More than the options for the default voice and style)? Will growing knowledge bases create significant latency in the AI response? are .md or .xml files usabl

If the phone rings and no one answers are we able to respond with a text message?

How can I turn off AI feature for all users?

🚀  RingCentral University is excited to announce the launch of a new course: Getting started with RingSense! This is a course for administrators that covers key topics to begin implementing RingSense. By the end of the course, learners will be able to:Manage users on their account Set up trackers and scorecards Review and analyze interactions Leverage coaching insights to improve performance Check it out HERE.