Phone

Good morning,I’m new to RingCentral and need help re-recording our main voicemail greeting. I’d also like to set up a separate greeting for after business hours. Could someone point me in the right direction?

rcmobile:// call not working after upgrading to the new app. How can I get this working again on our Macs?

It seems as if just recently that when I now get a Ring Central call on my iPhone 8 that it calls out the numbers of the dialer (ring.. 9-7-6-4-5-2-8-8-0-2 and then repeats until I can pick it up.) It’s very irritating. Is there a way to change this?It is only when I get Ring Central calls on my iPhone that this happens, not when just a direct call to my iPhone. So I don’t believe it’s my iPhone settings.Please help. Before I pull out what little hair I have left.

Over the last week, people calling me can now leave 10 or 15 minute long voice messages if they want. For years, there was a 3 minute time limit and the message would get cut-off, which I prefer. How do I go back to only allowing a 3 minute max voice message?

I have a user in RingCentral that has a licensed number and is going on vacation for a week. During that time period another employee needs to make phone calls from that number what do I do to make that available to the user who only has an extension but not a license number?

This question seems to have been repeatedly answered years ago, but the interface in Ring Central Admin does not match the solution nowadays. Where do I (admin) reset a users voicemail PIN? This option used to exist previously, but now when I search for it, the option no longer exists (for any user).   I am looking in ‘Users with Extension’ then Phone then Voicemail Settings.  But there is no option to reset PIN.

The users in my office often have the RingCentral Desktop software installed, but also have a physical desk phone. Some users prefer to have the incoming call rules configured to only allow the desk phone to ring, and turn the app off. This used to work, but now it seems that even when you turn off “desktop app” in the incoming call rules, it still rings on the desktop. I tested on a few workstations, so I believe this may be a bug in the app. As of today, 2026/03/23, here is the version that we are using:Desktop:   26.1.2012.1372 Windows (x64) 2026-02-25 03:28:38Web:   26.1.20.6167 2026-02-11 03:44:38Message:   26.1.20.6170 2026-02-11 03:51:11Phone:   26.1.20.6168 2026-02-11 03:50:34Video:   26.1.25.855 2026-03-19 22:09:03Help Center:   26.1.20.789 2026-02-10 02:07:22Workflow Builder:   25.4.20 96 2025-11-06 00:22:46Webinar:   26.1.10 7312 2026-01-26 01:13:42

We are currently running an analog phone paging system. Our users dial 77 from their Polycom phones and RingCentral desktop app, then announce the page after the beep. This is done over speakers on our factory floor. We want to terminate the analog line and move paging to RingCentral using a Cyber Data SIP Paging Adapter. If we do this, can we continue to use 77 as the extension for paging the same way as we currently do?

How do I set up an automated message in response to text messages?

We are new to RingCentral. We’re getting a lot of calls where nobody is on the other end - much more than we did with our old system.  It’s disconcerting because we are getting a lot of calls that work as expected, but we’re not sure if we’re missing potential clients or if they’re spam calls?  I found this question asked about 3 years ago and the answer pointed to a link that seemed to be about Robocall Mitigation, but the article has been removed from RC.  I’d appreciate any update or insight if this has happened to others.

We have moved from Panasonic PBX to Yealink T-54W. We can still page to overhead speakers using an Algo adapter, but RingCentral requires the EXT number be inputted to do so. Is there a way to bypass the requirement of inputting the ext number, and essentially only pressing Page to successfully reach the speakers overhead?

Hi Team,I’m unable to make outbound call to the numbers who don’t have ring central account.Call icon is showing blur. Can anyone suggest what can be done.?

We have several call queues that we want to have as “shared” e-mail boxes. In our old Cisco system, we forwarded voicemails to a shared mailbox in Outlook so everyone works out of 1 queue. I would much prefer not having to rely on e-mail and having the drop down in everyones software to be able to work out of the same queue, so when a message is deleted it no longer needs to be looked at. When you add someone as a co-recipient, it does exactly that and it adds the box to a dropdown in your voicemail tab. This works exactly how i’d like it to….   HOWEVER, you also get an e-mail copy despite all notifications being turned off…. This seems counter-intuitive to get the e-mail because you want to prevent all people part of a queue from addressing the same voicemail as someone else. If you send a copy to 15 peoples e-mail (co-recipients), all 15 people are going to listen to it / try to address it. The only way to be able to view a shared / queue voicemail box in your software is by adding t

Please tell me I’m not alone here.My husband and I manage multiple RingCentral accounts for different clients/teams, and the workflow is honestly exhausting, constant logging in and out, multiple browsers open, and way too many “wait, which account am I in?” moments.It feels way more manual than it should be in 2026.Are people really switching accounts like this all day, or is there a better workflow/tool I’m missing?

I work at an accounting office and recently my outgoing calls to clients are showing up as spam, so they don’t answer. We are a legitimate business, and our clients want to answer our calls. How can I change this?I saw a similar inquiry on another thread, but the article linked in the response was unavailable.

End user currently uses RC Phone in order to maintain a log of text messages sent to clients.  How do I move the cache from the current end of life laptop to the new laptop?

Incoming calls are going to voice mail and those get sent to my cell phone, I need the calls to go to my cell phone.About half of the incoming calls hang up when asked to leave a message, and Im losing potential business. Rich P

I haven’t found a way to do this so I was curious if it was possible. I realize the easy answer is to get rid of the physical fax machine but a couple of our department managers are fighting that option for now. Has anyone ever set up something similiar successfully? 

We want to be able to select differet outgoing numbers for different types of calls. Need an easy way to select at phone. We used to use a dial prefix (ie- 7, 8, 9) to select. 

Is there a way once a call is successfully forwarded to an external number for RingCentral to “drop/end” the call on its end?Once our call is forwarded, it’s handled by a different phone system. And RingCentral recording the calls and/or keeping on the line is redundant and costing extra money. Thanks,Nicole

How can I add a contact number to my company list for everyone in the organization to see?Currently the only numbers in the company contacts are internal employees with numbers.We need to add numbers that are external to our own.

I'm Using Ring Central Number for the Past 7 years. In these recent days I have observed that when ever I call a person they are not taking my calls and have informed me that my number reflecting as Spam Caller or Likely Sales. How should I resolve this issue.

The Latest office update for outlook classic (v2601) breaks outlook contact integration with RC Phone.If I roll back to the previous version of office it works again.When you go into the settings it is greyed out: 

Trying to setup the page extension in the Basic Settings with the info given by Ring Central.  I keep getting no reply from server under the SIP Registration under Status.  Any guidance would be greatly appreciated. The 8301 is only going to be used for overhead paging only.

Hi everyone,Looking for some advice or best practices around call parking in RingCentral. We recently migrated from Mitel, where our users were used to parking calls directly to an extension number. That workflow was very intuitive for them.In RingCentral, I’ve created dedicated parking locations/areas, but users are mostly ignoring those and just hitting the generic “Park” button. The problem is they often forget the slot number or don’t know how to retrieve the call, so parked calls are getting stranded.Has anyone found a good way to: Mimic the old “park to extension” behavior? Make parked calls more visible or easier to retrieve for end users? Train or configure this in a way that sticks better with non-technical staff? Any tips, workarounds, or real-world lessons learned would be greatly appreciated. Thanks in advance!Jim